Outside Proofreading at Universities

18.05.23 Academic writing tips Time to read: 4min

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There are so many rules when it comes to academic writing that sometimes students have a hard time knowing what is accepted and what is not. For instance, many students wonder if their universities allow outside proofreading. This article will expound more on the issue of outside proofreading and whether universities allow it.

Outside Proofreading – In a Nutshell

  • Outside proofreading is a writing service where an external party goes through your written paper to check for errors like grammar and spelling mistakes.1
  • Most universities allow outside proofreading for longer works like doctoral dissertations.2
  • However, when it comes to shorter or normal academic essays, universities have different guidelines on whether outside proofreading is permitted. The guidelines may also differ depending on the department.2

Definition: Outside proofreading

This is where students get someone to go through their papers and make changes where necessary. It is usually done by professional and experienced academic writers. The writers analyze your paper and make changes where there are mistakes, like grammar and spelling issues.1

What is proofreading? What is not proofreading?
• Proofreading is the process where you or someone else goes through your work to identify and rectify language errors.
• The proofreader only checks for common issues like grammar, spelling, and structural errors.
• When a lot of people think of proofreading, they picture someone checking for errors and making changes in a paper, like re-writing sections and paragraphs.3 However, this is not proofreading.
• Proofreading does not entail someone else writing or editing your paper.
• A proofreader also does not alter the content of the paper.4

It is worth mentioning that a student must write the paper to completion before getting proofreading services. So, proofreading does not entail plagiarism.2

Opinions of Universities on outside proofreading

Many major universities allow their students to use proofreading services.1 These universities do not consider proofreading to be cheating, plagiarism or against regulations. As long as your university does not have any policies against proofreading, then it is allowed.4

Texas A&M University encourages students to have friends or family proofread their papers before submission. They also encourage professional outside proofreading. The university provides its students with a list of editors they can use for professional proofreading. 5 This clearly indicates their stand on outside/professional proofreading.

UCLA, one of the biggest Universities in the US also encourages outside proofreading. The university issues a disclaimer that its graduate writing consultants do not offer proofreading or editing services. However, it encourages students to pay someone for outside proofreading. The university even issues guidelines on how you can find professional proofreading services.

Stanford University also encourages outside/professional proofreading. The university allows its tutors to offer outside proofreading services and advertises these services to students. The Stanford HUME Writing Center advises students on outside/professional proofreading services.6

Note that some universities have conditions for allowing you to use outside/professional proofreading services.

For instance, most universities will only allow it if; the proofreader does not re-write or alter the content, your supervisor suggests or approves it, your text meets a specific word count requirement, or if the editor/proofreader also acts as an advisor.

If you are uncertain about your university’s policies on proofreading services, it would be wise to enquire from your department, professor, or advisor.

Tips for the final format revision of your thesis

Adjusting the format according to your university’s requirements is typically the final step. After several times of proofreading, many become blinkered to their own work and miss formatting mistakes. A 3D Look inside function representing the real-life version that can be edited virtually creates a fresh eye for formatting mistakes and helps you to detect them again.

Open your eyes with this function for free!

Pros and cons of outside proofreading

Outside proofreading has its upsides and downsides.

The upsides include:

  • You get fresh eyes on your paper, which makes it easier to identify common mistakes. You may not catch these mistakes when proofreading your own paper because your mind already knows what you intended to write.
  • It allows you to submit a clean and flaw-free copy to your instructor, which may earn you better grades. Additionally, it takes work off your hands, especially when you have too much on your plate.
  • Hiring professional proofreading ensures that your paper is checked by experts. Therefore, you can count on them not missing anything. Also, it is more convenient and efficient than asking friends or family to proofread your paper. Finally, outside proofreading helps relieve your stress, especially if you are not confident about your paper.

The disadvantages include:

  • It may cost a lot of money, especially if the paper is complex and extensive.
  • Finding a qualified and reliable proofreader may be challenging.


Yes, most universities do not have policies against it. However, a few have some limitations regarding when you are allowed to use proofreading services.

Most universities will allow it if; the proofreader does not re-write or alter the content, your supervisor suggests or approves it, your text meets a specific word count requirement, or if the editor/proofreader also acts as an advisor.

It is when you have someone read through your text so they can identify and alter simple mistakes, like grammar and spelling. The proofreader does not re-write or alter the content.

It is not allowed if the university has a clear policy against it. It is also not allowed if it entails writing or altering the contents of the text.

How to avoid point deductions

Point deductions can also be caused when citing passages that are not written in your own words. Don’t take a risk and run your paper through our online plagiarism checker. You will receive the results in only 10 minutes and submit your paper with confidence.

To the plagiarism checker


1 Vappingo. “Is Academic Proofreading Cheating? Here’s What the Universities Have to Say.” June 16, 2021. https://www.vappingo.com/word-blog/is-academic-proofreading-cheating/.

2 Shaw, Claire. “International students are turning to proofreading agencies to get support.” The Guardian. April 09, 2014. https://www.theguardian.com/higher-education-network/blog/2014/apr/09/international-students-proofreading-academic-writing-support.

3 Your Sage Tip. “Does proofreading count as plagiarism?” August 30, 2022. https://yoursagetip.com/questions/does-proofreading-count-as-plagiarism/.

4 University of Nottingham. “Policy on proofreading.” Accessed on May 12, 2023. https://www.nottingham.ac.uk/qualitymanual/assessment-awards-and-deg-classification/pol-proofreading.aspx.

5 University Writing Center. “Revising & Proofreading.” Accessed on May 12, 2023. http://writingcenter.tamu.edu/Students/Writing-Speaking-Guides/Alphabetical-List-of-Guides/Revising-Editing/Revising-Proofreading.

6 Stanford Undergrad. “FAQ for Students.” Accessed on May 12, 2023. https://undergrad.stanford.edu/tutoring-support/hume-center/see-tutor/what-expect/faq-students.